CSP Corporate Service Coordinator (Delegate) – Congo

Administrative Support to the CSP

  • Provide professional administrative expertise and support to the CSP.
  • Support issuing and preparing invitations and requests for meetings, travel or other engagements involving CSP staff.
  • Support the CSP staff members in the planning of meetings and events, keeping the various file holders informed of requests and upcoming commitments and deadlines.
  • Coordinate in planning and organizes arrangements and logistics for the CSP staff member’s travel.
  • Collect, compile, track and anticipate the necessary documentation and files containing briefings and information for the CSP meetings, events and mission travel and ensures the required clearances.
  • Seek to identify new systems and ways to improve the overall effectiveness of the CSP.
  • Support the logistical and administrative arrangements for external / internal meetings, retreats etc.
  • Assist new and temporary staff in the CSP regarding the onboarding, IT equipment, briefing schedules, and other administrative assistance.
  • Liaise regularly with GTFCC Secretariat for the implementation of join meetings or missions.
  • Perform other duties and participate in special projects as assigned by the line manager.

Planning and Reporting

  • Support development of the annual CSP workplan (narrative, timeline, budget).
  • Prepare materials for internal and external meetings, ie conduct research on various ad-hoc projects.
  • Attend meetings and prepare meeting notes, syntheses and summaries, upon request, identifying content, agreements and action points for follow-up.

Finance Support

  • Support the Budget Holders of the CSP in preparing budgetary documents and in ensuring proper and timely support to effective financial management.
  • Support the Budget Holders of the CSP and the CSP Project Managers in Africa and Asia-Pacific in preparing contract and agreements with National Societies and other partners, in liaison with the finance and the legal departments of the country offices and Geneva office.
  • Provide support to necessary financial, including financial reports, budgeting issues, pledge management follow up, human resource contracts esp. for consultants and short-term assignments for the CSP, all in support to the file and budget holders.
  • Review operating practices and suggest continuous improvements in cost-effectiveness and budget monitoring.

Quality Assurance and Compliance

  • Act as the focal point for contracting matters for the CSP, providing technical guidance and ensuring quality and compliance.
  • Design templates and develop processes and coordination tools aimed at improving CSP overall performance.

Communication and Database Support

  • Provide support to the development and maintenance of electronic tools and databases.
  • Provide support in drafting, editing and preparing presentations, correspondence and other communications when required.
  • Support knowledge management systems and files for the CSP.
  • Maintain a central filing system for the CSP.
  • Develop and maintain up-to-date mailing lists, contact lists and organigrams for internal and external stakeholders.

Contribute to an effective, high-quality IFRC team:

  • Be accountable to the line manager by providing progress reports on results against objectives and risk analysis.
  • Be flexible in your work definition according to needs and targets and improve team efficiencies and effectiveness within available resources.
  • Be a pro-active team member fostering a customer service-oriented culture that values ​​proactivity, continuous improvement, innovation, high performance and cost-effectiveness.
  • Foster a co-creative environment with colleagues in the Secretariat, Regions and the National Societies and open and cooperative view to the actors in the relevant external environment.

How to apply

Please follow this link to apply; https://www.ifrc.org/jobs/details.html?jobId=105728&jobTitle=CSP%20Coordinator%2C%20Corporate%20Services%20(Delegate)

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